Trailer Bill of Sale Form [PDF]

Read this article to learn all about the trailer bill of sale form and discover how to properly fill it out and sell your vehicle hassle-free.

Last update: 10 May 2024

Trailer Bill of Sale Form [PDF]

Our professional trailer bill of sale forms can be used for recording the trailer sale and purchase and providing legal protection for both parties involved.

Whether you are looking to sell a trailer or purchase one, a trailer bill of sale form is an unavoidable part of the process. To help you get familiar with it, we will provide information on how to sell a trailer, what a trailer bill of sale is, and how to fill it out.

Trailer Bill of Sale Forms By State

    What Is a Trailer Bill of Sale?

    The trailer bill of sale is a legal document that records the transaction between the parties involved in the purchase of a trailer.

    It must include all the details related to the purchase, such as the buyer and seller’s names, trailer specifications, price, and payment method. Moreover, depending on the requirements in different states, the document may also include additional details, like tax information or witness signatures.

    The trailer bill of sale is also known as a “trailer sale agreement” or “trailer purchase agreement.” 

    It can be used for various types of trailers, such as:

    Popular Types of Trailers

    • Utility trailers

    • Flatbed trailers

    • Car hauler trailer

    • Horse trailer

    • Tank trailer

    • Concession trailer

    • Dry freight trailer

    • Travel trailer

    • Logging trailer

    What Information Goes on a Trailer Bill of Sale?

    A simple trailer bill of sale must contain the following items to be considered valid:

    Mandatory Information for Trailer Bill of Sale

    • Seller and buyer information: Both the seller and the buyer of the trailer should provide their personal details, including their names and contact information.

    • Trailer description: This section should contain basic information about the trailer, such as the serial number and the condition of the trailer, if required.

    • Price: By adding the price of the trailer to the document, the parties will avoid all potential misunderstandings regarding the amount of money involved in the transaction.

    • Signature: In order for the purchase to be valid, it is necessary for both parties to sign the trailer bill of sale, thereby confirming their agreement with the terms provided.

    • Notarization: This section is necessary if the parties want to sign the document in the presence of a notary public. This is usually not required, but it increases legal security.

    How to Sell a Trailer

    If you have decided to sell your trailer, these steps can guide you through that process:

    Step 1 - Prepare the Trailer for a Sale

    To prepare the trailer for sale, you should give it a thorough wash to make it look as good and clean as possible. After that, it needs to be inspected to determine its condition. 

    Additionally, you should have any damages and scratches fixed, as this should (and probably will) increase the trailer’s value. The type of changes you need to make will depend on the type of trailer.

    Towing trailers usually require only a little repainting, while some camper trailers may need a few new pieces of furniture.

    Step 2 - Do the Research

    The seller must do research to determine the value of the trailer before listing it for sale. This is done by searching for the same type of trailers on the market online via websites such as eBay or Craigslist.

    Additionally, you can find price information in newspaper or magazine ads or at local used vehicle and equipment dealers. The price should be determined considering the condition of the trailer, its age, and current demand on the market.

    Finally, you can slightly adjust the minimum asking price in case the buyer decides to negotiate for a better deal.

    Step 3 - List the Trailer for Sale

    When it is time to list the trailer for sale, you should take pictures of the trailer from different angles first so the buyer has an idea of what they are purchasing. This does not require any special equipment; a camera on a mobile phone will do.

    Next, the seller should make a brief description, listing important details about the trailer. The ad can be posted online on websites such as:

    Online Listings for Trailer for Sale

    You can also take a more traditional approach and place the ad in newspapers and magazines or simply park the trailer in front of the house and hang a sale sign.

    Step 4 - Meet & Negotiate with Potential Buyers

    The next step is to meet and negotiate with potential buyers. Once you post the ad, interested buyers will start to call and possibly schedule a meeting to check out the trailer in person.

    During the meeting, the seller must be prepared to answer all questions related to the trailer and the price that the potential buyer may have. If the buyer decides to purchase the vehicle and the price is agreed upon, a verbal confirmation will follow.

    Step 5 - Prepare the Documents & Complete the Transaction

    Once the purchase is completed, it is time to prepare the documents and complete the transaction. The most important document for the process is the trailer bill of sale form; the seller can download a printable trailer bill of sale PDF from our website.  

    This document should include details about the buyer, the seller, and the trailer itself, and it should be signed by both parties. They can exchange identification documents to confirm that the entered information is accurate.

    A notary public may also be present to witness the signing of the document, confirm the identities of both parties and leave their signature and seal.

    Step 6 - Buyer’s Trailer Registration & Authorization

    The buyer’s trailer registration and authorization process will vary from state to state. Generally, for this process, the parties need to have a trailer bill of sale and the title of ownership. Other documents that might be required include an application for registration and proof of paid taxes.

    The documents should be submitted to the local Department of Motor Vehicles.

    How to Fill Out a Trailer Bill of Sale Form

    Here is a step-by-step guide on how to fill out a trailer bill of sale example form:

    #1. Add the Date and the Location

    The date and the location are the first pieces of information that must be added to the trailer bill of sale. Or, more precisely, you should state the date of creating the bill of sale, as well as the county and state where the transaction took place. This can be important for determining the timeline for tax purposes.

    #2. Fill Out Seller’s & Buyer’s Information

    To fill out the seller and buyer’s information, you should provide the full names, as well as contact information such as addresses, telephone numbers, or email addresses. Moreover, as previously mentioned, both parties can exchange identification documents to confirm their identities.

    Additionally, they can make copies of or take pictures of these documents. This way, if they turn out to be fake and information from the bill of sale is incorrect, the damaged party has evidence that they were not involved in the offense but were deceived.

    #3. Explain the Nature of the Exchange

    To explain the nature of the exchange, the parties must state if the trailer is exchanged for money, traded for something, or given to the buyer as a gift. Usually, it gets traded for a smaller or bigger trailer with an additional payment.

    If it is given as a gift, an estimated value of the trailer should also be included.

    #4. Fill Out Information About the Trailer

    The information about the trailer must include the manufacturer's name, model or type of trailer, and year it was made. Additionally, it should specify the condition, color, and VIN (Vehicle Identification Number), which represents the manufacturer’s serial number.

    #5. Add the Price & Tax Information

    Adding the price and tax information should not be overlooked because the buyer will have to pay taxes for this transaction. You should enter the exact price and state if taxes are included in the price or not.

    #6. Add the Buyer’s Signature (Authorization)

    The buyer authorizes the purchase with their signature and confirms that it has been done voluntarily. Similarly, the seller also leaves their signature, thereby concluding the purchase and ownership transfer.

    Sometimes, it is also necessary to include the date to specify when the buyer became the owner of the trailer.

    #7. Notarize the Trailer Bill of Sale

    Notarizing the trailer bill of sale is usually not required by law, but by doing so, both parties can further secure the transaction. Parties will, in this case, sign the bill of sale in front of the notary public and present identification documents.

    After confirming the parties' identities, the notary will sign the document and stamp the seal.

    Required Documents For Registering a Trailer

    Apart from a trailer bill of sale, the new owner may need the following documents to register a trailer:

    Trailer Registration Mandatory Documents

    • Title of Ownership: Before registering a trailer, the buyer must transfer the title of ownership to their name. This is usually done at a local DMV, where the seller needs to submit the trailer bill of sale and title. In specific cases, the buyer can do this without the seller’s presence.

    • Application for Registration: The application form can be obtained at a local DMV or downloaded from their website and filled out. 

    • Proof that taxes are paid: The parties must provide all documentation indicating that state taxes related to the trailer purchase have been paid.

    These documents should be filed with the local DMV or the local licensing office in charge of these matters.

    Trailer Bill of Sale FAQ

    • Yes, a handwritten trailer bill of sale is legal in most states, but you should still check the state regulations before making one, just in case.

    • You can get a trailer bill of sale from our website. Simply download the trailer bill of sale template, fill it out, and you will have a legally binding document you can use. Additionally, one can usually be found at a local DMV and notary public, or your lawyer can draft it for you.

    • You can usually find the trailer VIN (Vehicle Identification Number) on the tongue of the trailer. If that is not the case, try looking for a little plate with numbers on the frame or inside of the trailer.

    • Yes, you can register a trailer with a bill of sale, but you may also need the title of ownership for this process.

    Sign Up for Our Newsletter

    Newest legal practices, savvy tips and insightful articles.